Description of the office/unit/project  

The United Nations Development Programme (UNDP) is the UN’s global development network, championing change and connecting countries to the knowledge, expertise, and resources needed to help people build better lives. We are present in 170 countries and territories, working with governments and individuals on their own solutions to global and national development challenges, helping to empower lives and build resilient nations.

The scope and scale of providing health and well-being for all requires innovative partnerships and financing. As a trusted, long-term partner with extensive operational experience, UNDP supports countries in the effective implementation of complex, multilateral, and multisectoral health projects, while investing in capacity development so that national and local partners can assume these responsibilities over time. UNDP’s partnerships with governments, the Global Fund, and international financial institutions (IFIs) facilitate access to resources for action on SDG 3 by countries that face limitations in directly receiving and/or managing health-related funds. 

As a trusted, long-term partner of the Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund, GFF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions that deliver health services. Through its contributions as Interim Principal Recipient (RP) and technical assistance provider in over 53 countries since 2003, UNDP has achieved significant health and development results in challenging operating environments. Proactive risk management and investment in sustainability are cornerstones of UNDP’s portfolio management approach and the provision of technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies and regulatory frameworks, and building capacity in key functional areas, including financial management, health information systems, and supply chain and procurement management.

UNDP’s partnership with the Global Fund, in line with UNDP’s HIV and Health Strategy 2022-2025: Connecting the Dots, makes a vital contribution to UNDP’s 2022-2025 Strategic Plan, the 2030 Agenda for Sustainable Development, and the commitment to leave no one behind. When requested, UNDP acts as the interim Principal Recipient (PR), working with national partners and the Global Fund to ensure the management, implementation, and oversight of GF grants, while strengthening health institutions and systems so that national entities can assume the PR role over time. UNDP is currently the lead recipient of the Consolidated Programme on HIV and Malaria 2025-2028. From April 2025 to March 2028, UNDP will act as the lead recipient of a consolidated grant for HIV and malaria.

Most of the interventions planned in this grant will be implemented in priority provinces based on their epidemiological burden. To this end, UNDP will establish a Project Management Unit in the UNDP office in Bata. The office will ensure that the proper management of the grant and the implementation of activities are in line with the grant agreement.

To assist the UNDP Project Management Unit (PMU) in meeting the Grant Performance Framework objectives in a timely and quality-assured manner, while complying with UNDP and Global Fund rules and regulations, UNDP Equatorial Guinea is recruiting a Logistics and Procurement Associate with experience in the pharmaceutical sector based in Bata.

Under the overall guidance and direct supervision of the PSM Analyst with experience in the pharmaceutical sector, and in close coordination with all members of the Project Management Unit (PMU) and the Country Office, the Logistics and Procurement Associate will provide support to achieve a high level of performance in procurement and supply chain management. This will be carried out in accordance with UNDP regulations, policies, and procedures, Global Fund grant agreements, and institutional arrangements with the Global Fund, working in close coordination with national stakeholders, implementing partners, the Global Fund, technical partners, United Nations entities, and other UNDP units and programs. 

Workplace: Bata, Equatorial Guinea

Scope of work 

Main functions and responsibilitiesDetailed functions and responsibilities

Provide support for the management of procurement activities

• Effectively design and monitor the purchase plan for medicines, supplies, and reagents for implementation by national agencies (PNLS and PNLP), related to Global Fund resources in its HIV and malaria components.
• Coordinate with the HIV and Malaria departments of the Ministry of Health and Social Welfare regarding the procurement plan for medications, supplies, and reagents approved for the subsidy (procurement planning, timing, logistics operator coordination, and others).
• Preparation of specifications and initiation of the grant contracting process.
• Using the UNDP Central Procurement Framework (GHSC), apply the guidelines outlined in the Interactive Process Flow Guide for Health Product Procurement, update the Health Product Procurement Planning (HPAP) tool, and prepare and submit requisition forms in a timely manner.
• Prepare ToRs for consultancies related to the supply management area as needed.
• Provide technical assistance in procurement management for UNDP and National Programs.

Supply chain and logistics coordination

• Coordinate with National Programs regarding monitoring, inventory, and planning the distribution of health products.
• Track, monitor, and evaluate the Logistics Operator, focusing on distribution, storage, delivery times, and other related activities.
• Coordinate and follow up with the customs broker, in coordination with the PSM specialist and other CO personnel, regarding customs clearance processes.
• Monitor the logistics operator for compliance with good receiving and storage practices, including information management with inventory records and inventory management.
• Coordinate with the Ministry of Health and Social Welfare (HIV and malaria component) on distribution notes and follow up on transportation and delivery within the established timeframes.

Provide support with budget, inventory, and information management

• Monitor the budget, costs, and quantities of medications, supplies, and reagents in coordination with the Administrative/Financial Associate.
• Review information on medication, supplies, and reagent inventories and provide feedback within agreed timeframes.
• Support the periodic monitoring of the grant POA and keep the grant PSM information updated on the intranet according to the agreed frequency.
• Prepare, review, and track supply information (Procurement Report) in the PU/DR for timely submission to the Global Fund.
• Prepare and review information from the supply management area according to the requirements of different organizations (FM, ALF, MCP, WHO, UNAIDS, or others).
• Support, prepare, and participate in periodic reviews of grant information, as needed.

Collaboration and coordination with national programs to strengthen their PSM capacity

• Support the coordination of supply management actions implemented in the area by PNLS and PNLP for HIV and/or malaria in accordance with national regulations and international best practices.
• Support National Programs in quantifying annual needs for medicines, reagents, and supplies for the national response to HIV and malaria.

Provide support in the development and implementation of policies 

• Participate in and support pharmacotherapeutic committees in reviewing and updating national guidelines on the definition of ARVs, reactive medications, and supplies used in the subsidy, as well as in updating therapeutic guidelines and/or malaria standards that determine the selection of health products for the country’s response.
• Monitor the use of protocols and the rational use of health products, as established in national standards (rational use) and international best practices.
• Stay up-to-date on information on new technologies for monitoring and implementing the HIV and malaria response (including WHO, WFTU, etc.).
• Any other tasks assigned by the Program Manager or direct supervisor.

The incumbent performs other duties within his or her functional profile that are deemed necessary for the efficient functioning of the Office and the Organization.

Institutional arrangement

A UNDP office will be established in Bata, Litoral Province, to support the implementation and management of the Global Fund project being implemented under UNDP leadership. This position reports directly to the PSM Analyst. The Logistics and Procurement Associate, with experience in the pharmaceutical sector, together with the provincial logistics and supply chain officers, will promote a collaborative and customer-oriented approach, ensuring integration between functional areas within the PMU and supporting health system integration and capacity-building activities in the PSM area.

Essential Competencies

Achieving results:

LEVEL 1: Plans and supervises own work, pays attention to detail, and delivers quality work within the established deadline.

Think outside the box:

LEVEL 1: Open to creative ideas and known risks, solves problems pragmatically and makes improvements

Learn continuously:

LEVEL 1: Open-minded and curious, shares knowledge, learns from mistakes and asks for feedback.

Adapt with agility:

LEVEL 1: Adapts to change, manages ambiguity and uncertainty constructively, and is flexible.

Act with determination: 

LEVEL 1: Shows drive and motivation, able to act calmly in the face of adversity and with confidence

Engage and partner:

LEVEL 1: Demonstrates compassion and understanding towards others and establishes positive relationships.

Allow for diversity and inclusion:

LEVEL 1: Appreciates and respects differences, is aware of unconscious biases and confronts discrimination

Multifunctional and technical skills 

Business management

Customer Satisfaction/Customer Management

• Ability to respond in a timely and appropriate manner, with a sense of urgency, providing consistent solutions and quality results to meet the real needs of customers.

Business management

Knowledge facilitation

• Ability to encourage individuals and communities of contributors to participate and share, particularly externally.

Business management

Working with evidence and data

Ability to inspect, cleanse, transform, and model data to uncover actionable insights, inform information, and support decision-making.

Business Development

Collective Intelligence Design

Ability to bring together diverse groups of people, data, information or ideas, and technology to design services or solutions.

Agenda 2030: People

Health

Global Fund to Fight Tuberculosis, Malaria and AIDS (GFATM)

Minimum qualifications for successful NPSA

Minimum education requirements

• Secondary education is a requirement, OR
• A bachelor’s degree in pharmacy, biochemistry, biomedical sciences, biological sciences, or a related field will be considered, but is not required.
• CIPS Level 3 is highly recommended for this position, and candidates who hold it at the time of application will have a distinct advantage. If the desired certification is not held at the time of recruitment, it must be obtained within one year of employment. Candidates who hold a CIPS certification of any lower level at the time of application will have a proportional advantage.

Minimum years of relevant work experience 

• Minimum 7 years (with secondary education) or 4 years (with a bachelor’s degree) of progressive professional experience in the management of supplies, reagents and medications.

Required skills 

• Experience in international cooperation projects.
• Very good communication skills, oral and written. 
• Excellent analytical and synthesis skills. 
• Software management, Internet, Office and Windows applications

Desired skills in addition to the competencies covered in the Competencies section

• Drafting of documents or reports, manuals, guides or protocols related to the project. 
• Specific experience in the area of ​​infectious diseases (malaria or HIV/STI is desirable). 
• Proven experience in management, planning, and monitoring in the area of ​​medications. 
• Knowledge of UNDP and United Nations procurement policies and procedures. 
• UNDP Procurement Certificate (CIPS) or equivalent.

Required language(s) 

• Fluency in Spanish (spoken and written).
• Good working knowledge of English is desirable

Professional certificates

UNDP reserves the right to request physical verification documentation from applicants who qualified for the final stage or from the winner of the selection process.

Equal Opportunities

As an equal opportunity employer, UNDP values ​​diversity as an expression of the multiplicity of nations and cultures in which we operate and, as such, we invite all qualified candidates from diverse backgrounds to apply for various roles within our organization. Our employment decisions are based on merit and suitability for the position, without discrimination of any kind.

UNDP is also committed to creating an inclusive work environment where all staff are empowered to contribute to our mission, are valued, thrive, and benefit from open career opportunities. 

Sexual harassment, exploitation and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination, or abuse of authority. Therefore, all selected candidates undergo extensive vetting and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates who apply for this position for other similar positions within UNDP at the same level and with similar job descriptions, experience requirements, and academic qualifications.

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