UNICEF works in more than 190 countries and territories to save children’s lives, defend their rights and help them reach their potential, from early childhood to adolescence.

At UNICEF, we are committed, passionate and proud of our work, for as long as necessary. Promoting the rights of every child is not just a job, it’s a calling.

UNICEF is a place where careers are built: we offer our staff a variety of professional and personal development opportunities that will help them strengthen their commitment to serving children and communities around the world. We welcome all those who wish to integrate and thrive in a diverse and passionate culture, with attractive pay and benefits.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to protection

How can you tell the difference?

Summary of main functions and responsibilities:

1. – Support for programs and projects

• Support the preparation, implementation and monitoring of annual work plans (AWPs), ensuring that planned results and coding are aligned with organizational priorities.

• Perform transactions in SAP and ensure data accuracy, track project implementation, monitor expenses and process changes as needed.

• Assist in drafting contributions to program reports, dashboards and performance indicators using digital tools.

• Liaise with colleagues responsible for programs and operations to resolve transactional or procedural issues

2. – Administrative and financial support

• Facilitate the processing of contracts (consultants, suppliers, partnerships), including the downloading of terms of reference, Service Gateway transactions and logistical arrangements.

• Manage office calendars, coordinate team meetings, draft meeting minutes/reports and ensure proper filing and distribution of correspondence and files.

• Maintain up-to-date systems for tracking staff leave, absences and team events.

• Prepare documentation for financial monitoring, such as control plans and budget reports.

• Collect and facilitate the processing of invoices and payment requests via VISION and Service Gateway.

• Conduct quarterly physical checks of office assets, submit purchase requests for replacements and update asset registers in accordance with UNICEF asset management policies.

• Update and validate databases

3. – Operational support and assistance with travel

• Provide travel assistance to team members, including booking travel/itineraries, and coordinate with travel managers and HR regarding entitlements.

• Assist with the procurement of supplies and the management of office equipment, keep inventories up to date.

4. – Administrative and logistical support and event coordination

• Provide logistical and operational support for training sessions, workshops and conferences, including supplier coordination, room/venue booking, catering services and communication for participant confirmation.

• Assist in the preparation of reference documents, agendas and attendance registers.

5. – Knowledge management and communication

• Maintain a well-organized repository of documents, both digital and physical if necessary, as well as knowledge sharing and institutional memory systems.

• Provide administrative and logistical support for the integration of new employees, interns and consultants.

• Assist staff in navigating the digital repository to find the most recent and relevant resources.

• Draft and edit internal communications, including meeting minutes, and contribute to the development of procedural guides as needed

6. – Digital dexterity

• Use AI and data visualization tools to obtain synthesized information and presentations.

• Maintain digital archives in accordance with UNICEF guidelines on digital workforce and data protection.

• Promote digital solutions and help colleagues adopt new tools to increase efficiency.

• Protect documents by ensuring their confidentiality and mitigating data-related risks.

7. – Emergency assistance and flexibility

• Assistance in case of emergency and/or workload overload by redefining priorities and providing accelerated administrative and logistical support.

• Ensure business continuity by providing backup support to the office when needed.

IV. Impact of the results

By expertly managing the compilation and coordination of essential work products, the incumbent directly ensures the timely delivery of key project components and strict adherence to established operational frameworks. This proactive support streamlines administrative processes, mitigates potential delays, and establishes a solid and efficient operational foundation upon which program activities are carried out. Consequently, the incumbent’s meticulous contributions have a significant impact on the overall effectiveness of the office and directly contribute to the successful and effective implementation of project and program objectives, thereby strengthening the office’s capacity to achieve its strategic goals.

To be considered an advocate for every child, you will need to…

Minimum requirements:

• Education: A high school diploma is required, preferably supplemented by technical or university courses related to the work of the organization.
• Professional experience  : At least five years of relevant professional experience in the administrative or clerical field are required.
• Language requirements  : Fluency in French is required. Knowledge of another official UN language is considered an asset.
• SKILLS :

1. Project Management (2)

• Use project management tools to organize and track tasks within a project.

• Plan and prioritize tasks to meet deadlines.

• Provide updates on project progress and report any issues.

2. Collaboration (2)

• Demonstrate tact and discretion in delicate situations.

• Communicate thoughtfully and diplomatically, taking into account how words may be perceived by others.

• Write clear and concise emails and reports, presenting succinct summaries and suggestions for action.

• Communicate key points and recommendations clearly and directly.

• Organize, visualize and present data, adapting visuals to highlight key information.

3. Problem solving (2)

• Compare different sets of information to identify correlations and differences.

• Analyze the information to identify the root cause of the problems and potential risks.

• Identify key data and trends in reports and summaries.

• Organize, visualize and present the findings in a structured and logical manner.

• To consider and propose possible solutions to solve problems independently.

• Take available information into account when making decisions.

4. Numerical dexterity (2)

• Use AI tools and digital platforms to collect information.

• Evaluate the accuracy and efficiency of tasks generated by AI.

• Utilize key organizational systems and digital platforms.

• Manage and organize digital documents and files in accordance with the company’s digital policies and culture.

• Protect documents by ensuring their confidentiality and managing data-related risks.

For each child, you demonstrate…

UNICEF’s core values—compassion, respect, integrity, trust, accountability, and sustainability (CRITAS)—underpin all our actions and how we carry them out. Discover our values ​​charter: UNICEF Values.

The skills required by UNICEF for this position are…

(1) Establish and maintain partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Willingness to achieve results for an impact

(4) Innovate and embrace change

(5) Manages ambiguity and complexity

(6) Think and act strategically

(7) Works collaboratively with others

Familiarize yourself with our skills framework and its different levels.

UNICEF promotes and defends the protection of the rights of every child, everywhere in the world, in all its actions. Its mandate is to support the realization of the rights of every child, including the most disadvantaged. Our global teams must reflect the diversity of these children. The UNICEF family is committed to including everyone , without distinction of race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socioeconomic background, minority status, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic background, or disability, including neurodivergent individuals. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodations for people with disabilities. UNICEF provides reasonable accommodations throughout the recruitment process. If you require accommodations, please submit your request via the “Accessibility” button on the UNICEF Careers page . If you are shortlisted, please contact the recruiter directly to provide further information and allow us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18 years of age). UNICEF has a zero-tolerance policy for conduct incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination based on sex, nationality, age, ethnic origin, sexual orientation, religious or ethnic background, or disability. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will therefore be subject to rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include verification of academic credentials and employment history. Selected candidates may be required to provide additional information for background checks, and candidates with disabilities may be asked to submit confidential documentation related to their disability.

UNICEF appointments are subject to medical clearance. A visa from the host country of the duty station is required for PI positions and will be facilitated by UNICEF. Appointments may also be subject to vaccination requirements, including against SARS-CoV-2 (COVID-19). If you are selected for a UNICEF position, you will be required to be vaccinated in accordance with the requirements or obtain a medical exemption from the relevant UN department. Failure to do so will result in the cancellation of your selection.

Remarks:

Apply Via the Official Website